Be part of something bigger! Applications are now open for the CIFP 2026 Volunteer Team. As we mark our milestone 10th Edition, we’re looking for dedicated individuals to help bring the world’s largest foreign policy conference to life.

Whether your passion lies in event operations, media relations, crowd control, or liaison officer, there is a place for you on our team. Explore the available roles, find where you fit best, and submit your application.

CIFP 2026 Volunteer Recruitment

Available Positions

Liaison Officer (LO) – General
Liaison Officer (LO) – Diplomacy Clinic and C-Suite
VIP Relations
Media Relations & Digital Content
Registration
Documentation
Usher
Crowd Control
Runner
Food and Beverages

General Requirements

Indonesian Citizen (WNI).
Age 20-28 years old.
Must be registered as an attendee for CIFP 2026.
Active undergraduate student (minimum 3rd semester) or fresh graduate from any major.
Proficient in English (both spoken and written).
Excellent interpersonal and communication skills.
Must commit to attending all volunteer briefings.
Willing to travel to/stay in Jakarta at your own expense.

Volunteer Selection Process

Register for CIFP 2026 at www.cifp.center and take a screenshot of your registration confirmation;
Complete the Volunteer Application Form below.
Upload your registration proof directly in the application form.

Additional Note:

Candidates applying for Liaison Officer (LO) roles, particularly for the Diplomacy Clinic & C-Suite, will be required to undergo an interview.
For Documentation applicants, please submit a link to your portfolio along with a list of your camera gear and equipment.

Important Dates

Recruitment Process

12 October 2026 : Registration Opens
16 October 2026 : Registration Closes
23 October 2026 : Selected Volunteers Announcement

Volunteer Briefings

30 October 2026 : 1st Volunteer Briefing
6 November 2026 : 2nd Volunteer Briefing
13 November 2026 : 3rd Volunteer Briefing (Site Visit to The Kasablanka Hall)
20 November 2026 : Final Volunteer Briefing at The Kasablanka Hall
21 November 2026 : CIFP 2026

CIFP 2026 Volunteer

Positions and Requirements

1. Liaison Officer (LO) – General

Liaison Officer (LO) General volunteers serve as the primary point of contact for all speakers and moderators on the day of CIFP 2026, ensuring seamless coordination and outstanding hospitality support.

Scope of Work
- Facilitate clear and timely communication between the CIFP 2026 Organizing Committee and assigned speakers/moderators.
- Provide professional, courteous, and attentive assistance to ensure the comfort and satisfaction of speakers and moderators.
- Deliver excellent hospitality by anticipating needs, offering proactive support, and maintaining a positive, service-oriented demeanor.
- Coordinate closely with the Event Operations, Hospitality, and Logistics Teams to address any logistical or technical requirements promptly.
- Ensure that all session-related updates and information are communicated accurately and efficiently.
- Represent CIFP 2026 with professionalism, respect, and enthusiasm in every interaction.

Requirements
- Have at least intermediate proficiency in English, both spoken and written, and be able to communicate clearly and confidently with speakers, moderators, and fellow team members throughout the event.
- Show great hospitality by being attentive, friendly, and proactive in assisting guests and participants.
- Stay organized and manage multiple tasks smoothly, especially during busy event moments.
- Maintain a neat and professional appearance that represents the organization with pride.
- Stay calm and adaptable when unexpected situations arise, offering quick and practical solutions.
- Handle all information and interactions respectfully and with discretion.
- Take initiative, be reliable, and complete every assigned task with care and attention to detail.

2. Liaison Officer (LO) – Diplomacy Clinic & C-Suite

Liaison Officer (LO) Diplomacy Clinic & C-Suite volunteers will help facilitate the participation of ambassadors, members of the diplomatic corps, corporate executives, and other distinguished guests attending the Diplomacy Clinic and C-Suite sessions. The team will ensure seamless communication, efficient coordination, and exceptional hospitality throughout the event, reflecting the professionalism and high standards of CIFP 2026.

Scope of Work
- Facilitate the participation of ambassadors, members of the diplomatic corps, corporate executives, and other distinguished individuals in the Diplomacy Clinic and C-Suite sessions.
- Ensure clear, timely, and effective communication between the CIFP 2026 Organizing Committee, session managers, and participants.
- Deliver outstanding hospitality by providing professional, courteous, and attentive assistance throughout the event.
- Collaborate closely with the Event Operations, Hospitality, and Protocol Teams to fulfill all logistical and guest service requirements efficiently.
- Support the seamless execution of each session by ensuring that all participants are well-informed, comfortable, and assisted according to the event schedule.
- Maintain a polished, respectful, and service-oriented demeanor in every interaction, reflecting the professionalism and values of CIFP 2026.
- Uphold the standards of hospitality and diplomacy in all aspects of event coordination and guest engagement.

Requirements
- Have at least advanced proficiency in English, both verbal and written (preferably hold a professional English certification, such as TOEFL or TOEIC) to ensure effective communication with ambassadors, diplomats, corporate leaders, and fellow team members.
- Demonstrate excellent hospitality by being courteous, respectful, and attentive to the needs of all guests and participants.
- Show political awareness and sensitivity, especially when interacting with diplomats and high-level participants.
- Be a current or final-year university student, preferably from an international relations, communication, or related background.
- Stay organized and detail-oriented in managing session schedules, coordination, and logistics.
- Maintain a professional and polished appearance that reflects the organization’s values and commitment to excellence.
- Handle sensitive or high-level interactions with discretion, professionalism, and a calm attitude.
- Show adaptability and quick problem-solving skills when unexpected challenges arise.
- Take initiative and responsibility in completing assigned duties with care and consistency.
- Represent the organization with warmth, diplomacy, and professionalism in every interaction.

3. VIP Relations

The VIP Relations volunteers serve as the liaison or point of contact between important guests and ensure the VIP area remains secure and runs smoothly. VIP Relations volunteers ensure VIP guests' comfort, safety, and smooth interaction with the committee and the event sequence.

Scope of Work
- Welcoming and accompanying important guests throughout the event.
- Verifying the identity of important guests at VIP registration.
- Acting as a liaison between the event committee and VIP guests.
- Maintaining a professional and polite attitude.
- Ensuring blocklisted individuals do not have access to the VIP area.
- Responding quickly to any issues or sudden requests from VIP guests.
- Keeping confidential information related to VIP guests and important agendas secure.

Requirements
- Currently enrolled in or graduated from university (preferably majoring in International Relations, Hospitality, Foreign Languages, Communications, or similar fields).
- Able to communicate clearly and effectively in both Indonesian and English, with at least intermediate-level proficiency in English (spoken and written) to handle instructions, basic conversations, and small talk with international guests.
- Prior experience as a Liaison Officer, Protocol Assistant, or VIP Handler at events is highly valued.
- Understanding of cross-cultural hospitality and protocol procedures.
- Confident, well-groomed, well-mannered, and able to maintain a professional demeanor at all times.
- Ability to serve as an informal interpreter and support real-time communication with international guests.
- Able to interact with foreign delegates, high-level guests, and institutional representatives with appropriate etiquette.
- Able to handle sensitive information, schedules, or VIP instructions confidentially.

4. Media Relations & Digital Content

Media Relations & Digital Content Volunteers support the core team in managing the presence of media at the event. Responsibilities include handling press check-in, organizing interviews, distributing media materials, planning and producing digital content before and during the event (including real-time live reporting), and ensuring that accredited media personnel receive the correct information and access. Volunteers will serve as a key point of contact between journalists, photographers, and the organizing committee.

Scope of Work (Media Relations)
- Communicate clearly, politely, and understandably with media colleagues, in both Indonesian and English.
- Be polite, friendly, and responsive in assisting media personnel professionally and positively.
- Be proactive, responsive, and able to resolve issues, even in urgent situations or emergencies.
- Be able to engage in light conversations (small talk) with media colleagues.

Scope of Work (Digital Content)
- Communicate clearly, politely, and understandably in both Indonesian and English.
- Able to plan content ahead of D-day and execute content effectively on the day itself.
- ⁠Able to deliver live reports with strong sensitivity to moments that need to be captured in real time.

Requirements (Media Relations)
- Currently enrolled in or graduated from university (preferably majoring in Communications, Journalism, Public Relations, or similar fields).
- Experience in media and digital content, whether conventional or non-conventional (such as online or community media), is an advantage.
- Excellent coordination, listening, and communication skills in both Bahasa Indonesia and English to provide clear directions and convey information effectively to media personnel (domestic and foreign).
- Polite, friendly, and always ready to assist media representatives with a positive and professional attitude.
- Quick to respond, proactive, and able to resolve issues effectively, especially in urgent or emergencies.
- Able to work independently and collaboratively as part of a team in a dynamic and fast-paced environment, and adaptable to changing situations.
- Able to engage in light conversations with media personnel.

Requirements (Digital Content)
- Be creative, proactive, detail-oriented, and stay up to date with the latest trends.
- Familiar with Instagram tools and lightweight editing apps such as CapCut.
- Collaborate professionally and positively with cross-functional teams.

5. Registration

Registration volunteers assist with the arrival and registration of CIFP 2026 participants, including the public, partners, media, media partners, diplomatic corps, and VIP escorts.

Scope of Work
- Manage and organize participant queues in the morning, ensuring smooth registration for the public.
- Assist with registration for participants, including the public, partners, media, media partners, the diplomatic corps, and VIP escorts.
- Checking entry tickets for the public participants by verifying their registration proof.
- Checking invitation cards for partners, media, media partners, the diplomatic corps, and VIP escorts.
- Providing name tags to the diplomatic corps attendees to enable fast-track access during each panel session.
- Coordinating with the VIP team in receiving participants classified as VIP escorts.

Requirements
- Experience in handling participant registration processes at events is an advantage.
- Excellent coordination, listening, and communication skills in both Bahasa Indonesia and English to provide clear directions and convey information effectively to participants.
- Proficient in using Microsoft Excel and/or Google Sheets and other digital tools, including the ability to search and process data quickly and accurately.
- Polite, friendly, and always ready to assist participants with a positive, professional, customer-service mindset.
- Quick to respond, detail-oriented, proactive, and able to work calmly under pressure, especially during peak arrival hours.
- Ability to handle unexpected issues such as registration discrepancies and provide quick, effective resolutions.
- Able to work independently and collaboratively as part of a team in a dynamic and fast-paced environment, and adaptable to changing situations.

6. Documentation

Documentation volunteers are tasked with capturing all activities during CIFP 2026 in photo form only.

Scope of Work
- Document all ongoing CIFP 2026 activities at their respective posts.
- Capture close-up shots of all speakers, moderators, and guests at their posts.
- Document group photos of panelists, moderators, and guests on stage at their posts.
- Document all sponsor, partner, and media partner displays shown on banners, backdrops, TV screens, and main LED screens at each post.
- Capture audience reactions and spontaneous moments at their posts.
- Photograph the crowd and audience enthusiasm.

Requirements
- Experienced in photography, proven through a portfolio or social media account showcasing previous work.
- Previous experience in documentation roles at similar events is an advantage.
- Owning a personal DSLR or mirrorless camera is preferred.
- Understanding the basics of photography and videography, such as composition, lighting, shooting techniques, and formats.
- Proficient in using photo editing software (such as Adobe Lightroom or similar).
- Quick to respond, detail-oriented, proactive, and able to work calmly under pressure.
- Able to work independently and collaboratively as part of a team in a dynamic and fast-paced environment, and adaptable to changing situations.

7. Usher

Usher volunteers welcome and direct participants, speakers, and guests to their designated seats. Ushers must also ensure smooth transitions between sessions, maintain order during the panel, and represent the friendliness of the CIFP 2026 event within the room.

Scope of Work
- Welcome and direct participants to seats according to their invitation category (public, VIP, media, etc.).
- Manage the movement of participants so as not to disrupt the session, especially after the session has started.
- Assist speakers or VIPs who need information about seating or other facilities.
- Maintain orderly entrance and exit routes, including during session changes.
- Ensure that only registered participants are allowed to enter the session room or studio.
- Collaborate with Runners and Crowd Control to ensure smooth inflow and outflow.

Requirements
- Previous experience in usher/crowd control, event logistics, or public safety is an advantage.
- Excellent coordination, listening, and communication skills in both Bahasa Indonesia and English to provide clear directions and convey information effectively to participants.
- Has experience and/or basic understanding of event procedures, crowd management, and emergency response principles.
- Polite, friendly, and always ready to assist participants with a positive and professional attitude.
- Quick to respond, proactive, and able to resolve issues effectively, especially in emergencies or operational disruptions.
- Has strong situational awareness and can make decisions under pressure in a fast-paced, high-foot-traffic environment.
- Able to work independently and collaboratively as part of a team in a dynamic and fast-paced environment, and adaptable to changing situations.

8. Crowd Control

Crowd Control volunteers ensure the areas inside and outside the venue remain orderly, safe, and comfortable for all CIFP 2026 participants. The team is on the front line in handling potential crowding, regulating the flow of movement, and providing clear directions.

Scope of Work
- Managing the flow of participants entering and exiting to prevent overcrowding at doors or main pathways.
- Guarding critical congestion points such as registration areas, hall entrances, panel areas, and general areas.
- Providing directions and information to participants regarding location and venue layout.
- Collaborating with usher and registration teams to assist participants who are confused or need guidance.
- Helping maintain security around the venue and responding to suspicious findings according to protocol.
- Coordinating with security coordinators, medical teams, and committees during incidents or emergencies.

Requirements
- Previous experience in usher/crowd control, event logistics, or public safety is an advantage.
- Excellent coordination, listening, and communication skills in both Bahasa Indonesia and English to provide clear directions and convey information effectively to participants.
- Has experience and/or basic understanding of event procedures, crowd management, and emergency response principles.
- Polite, friendly, and always ready to assist participants with a positive and professional attitude.
- Quick to respond, proactive, and able to resolve issues effectively, especially in emergencies or operational disruptions.
- Has strong situational awareness and can make decisions under pressure in a fast-paced, high-foot-traffic environment.
- Able to work independently and collaboratively as part of a team in a dynamic and fast-paced environment, and adaptable to changing situations.

9. Runner

Runner volunteers act as logistical and communication links between teams inside the room, and support technical or non-technical needs that arise dynamically during sessions. Runner volunteers must be alert, unobtrusive, and ready to support speakers, moderators, or the committee swiftly and efficiently.

Scope of Work
- Assisting smooth session operations by conveying urgent needs from the committee to technical, documentation, or security teams.
- Delivering important information from the control room to moderators, speakers, or ushers inside the room.
- Escorting and delivering speakers or moderators from waiting rooms to the session stage according to schedule.
- Collecting and distributing printed materials, stationery, or other presentation supplies quickly.
- Accompanying speakers or VIP guests to and from the backstage if needed.
- Being on alert for schedule changes or emergency needs during the session.

Requirements
- Previous experience in the runner role is an advantage.
- Excellent coordination, listening, and communication skills in both Bahasa Indonesia and English to provide clear directions and convey information effectively to participants.
- Has a basic understanding of event procedures and crowd management.
- Polite, friendly, and always ready to assist participants with a positive and professional attitude.
- Highly organized with strong multitasking and task delegation skills.
- Ability to understand the venue layout well.
- Quick to respond, proactive, and able to resolve issues effectively, especially in emergencies or operational disruptions.
- Able to work independently and collaboratively as part of a team in a dynamic and fast-paced environment, and adaptable to changing situations.

10. Food and Beverages (FnB)

Food and Beverages volunteers distribute consumables to the core committee and all volunteers. The FnB team ensures consumables arrive on time, are in consumable condition, and are distributed according to the schedule and quantities determined by the logistics or catering team.

Scope of Work
- Receive and check the quantity and types of consumables from the logistics/catering team before distribution.
- Distribute consumables to work areas such as the registration room, studio/session rooms, control room, guest waiting room, usher area, crowd control area, and backstage.
- Ensure each area coordinator receives consumables with proper documentation or receipt confirmation.
- Assist volunteers with food collection during breaks if the consumption system uses vouchers or scheduled break times.
- Maintain cleanliness and order in the food distribution area.
- Coordinate with the logistics team in case of shortages, delays, or special needs such as a vegetarian/halal menu.
- Serve as a communication intermediary between volunteers in the field and the main logistics committee.

Requirements
- Experience in handling catering for both small- and large-scale events is an advantage.
- Basic knowledge of food and beverage types as well as proper handling procedures.
- Able to work quickly and efficiently, especially during busy hours or short break times.
- Detail-oriented in recording, counting, and distributing meals as needed.
- Close attention to maintaining food safety and hygiene standards.
- Quick to respond, proactive, and able to resolve issues effectively, especially in urgent situations or emergencies.
- Able to work independently and collaboratively as part of a team in a dynamic and fast-paced environment, and adaptable to changing situations.

Volunteers Here!

Google Form

Contact Person

Volunteers Coordinator

Andri

managementfpcivolunteer@gmail.com